Chapter-4 (Microsoft Word)



Question: What is word Processor?

Answer: A word processor is an electronic device or computer software application that performs the task of composition, editing, formatting, and sometimes printing of documents.

Question: How to Creating and saving a document?

Answer:

Microsoft Word

1.  To open Microsoft Word, click on the Word icon ("W") on the toolbar or desktop.
If there is no Word icon, click on "START"; follow the menu to "Programs"; follow to Microsoft Office (or other Microsoft operating system used), and to "Microsoft Word." (Sometimes the menu is set up to go directly from "Programs" to "Microsoft Word.")

2. An open (and blank) Word document will open on the screen.

3. Enter document data.

4. When document is finished, click on "File" on the standard toolbar at the top of screen.

5. Click on "Save As."

Question: How to editing and formatting a document in MS-Word?

Answer:

 To edit your document, you need to be able to do two things.
  • First, you need to identify the text you want to change.
  • Second, you need to make your change. Broadly, there are four kinds of change you can make to a document:
    • add text
    • delete text
    • copy text
    • move text
    • Change the style applied to your text.
    • Change the formatting of text.

Add text

To add text to your document, use the keyboard or the mouse to position the cursor where you want to add your text, then type. If any text is selected, your typing will over-write the selected text.

Delete text

Click or use the keyboard to position the cursor. Press the Delete key to delete the character in front of the cursor. Press the Backspace key to delete the character behind the cursor.
To delete a chunk of text, select it and press the Delete key.

Copy text from one place to another

You can be wonderfully lazy with Word. Don't ever type anything twice!
  • Select the text you want to move.
  • Choose Edit > Copy.
  • Use the mouse or the keyboard to position the cursor where you want the text to appear.
  • Choose Edit > Paste.

Move text from one place to another

To move text:
  • Select the text you want to move.
  • Choose Edit > Cut.
  • Use the mouse or the keyboard to position the cursor where you want the text to appear.
  • Choose Edit > Paste.
To move one or more paragraphs at a time up or down in the document, select the paragraph(s). Use Alt-Shift-Up Arrow to move the text up. Use Alt-Shift-Down Arrow to move the text down. This works for rows in tables, too.

Change formatting

To change the formatting of a few words, or to change the formatting of a paragraph separately from its style:
  • Select the text you want to format.
  • Choose Format > Font, Format > Paragraph, or Format > Borders and Shading and make your selections.

Question: How do I change the font color, size, or type in Word?

Answer: Changing font type

To change the text's font within a Microsoft Word document, follow the steps below.
  1. Highlight the text you want to change.
  2. Click the down arrow next to the font field on the format bar. (If you want to change the font to bold, italic, or underlined, click on the B, I, or U on the format bar.)
  3. After clicking the down arrow for the font, you should be able to select from each of the installed fonts on your computer. Click the font you want to use and the highlighted text will change.

Changing font size

To change the font size of text within Microsoft Word, follow the steps below.
  1. Highlight the text you want to change.
  2. Click the down arrow next to the size box on the format bar. Often, the default size is 12, as shown in the above example.
  3. After clicking the down arrow for the font, you should have a selection of different sizes to choose. Some fonts may not scale properly, so they may have limited size options.

Changing font color

To change the font color, follow the steps below.
  1. Highlight the text you want to change.
  2. Click the down arrow next to the color icon; usually displayed as a letter "A" with a red underline, as shown in the example.
  3. After clicking the down arrow for the color, select what color you want to make the text.
Question: How to formatting paragraphs with line and/or paragraph spacing?

Answer:

You can control paragraph behavior and appearance using the “Paragraph” tab.

Alignment

Alignment, also known as justification, determines How the documents text aligns with margins.

 Left — line up the text or an image along the left margin. The right-hand side of the paragraph is free to float.

 Center — When you center-justify, it means that the entire block of text will be aligned to the center, between the margins.

 Right — line up the text on the right hand side (or move the graphic to the right margin).

 Full — this means the left and right-hand sides of the paragraph and lined up. Word does this by adjusting spacing between words. This can often lead to awkward looking paragraphs with large holes in middle when working in narrow spaces.

Indentation

We covered indents in the first lesson so you already know How to create a hanging indent if you want to affect the first line of a paragraph, but what if you want to indent an entire block of text. The increase and decrease indent buttons allow you to affect changes to a whole paragraph, such as if you want to block off a quote.

Line Spacing

“Line spacing” is used to set the horizontal spacing between lines.
You can tweak line spacing using the options:
“Exactly” indicate line spacing in points. A point is the smallest unit of measurement for lines or fonts.
“Multiple” lets you pick a number greater than double or something in between. You can also set line spacing using the menu option.

Shading and Borders

First, there are two tabs for borders, the one we’re immediately concerned with is the first one, simple titled “Borders.” Let’s say you have a block of text and you want to draw a 1-point border around the whole thing, while having a ½-point dotted border between line breaks.
How is this accomplished? Normally you could simply select the border option from the dropdown menu on the “Paragraph” section.

Lists

One of the things you will do a lot in Microsoft Word 2013 is create lists. Lists are crucial to organizing text whether it is an unordered list using bullets, or an ordered numbered list, or even a multilevel list, such as what you’d end up with an outline.
Lists can be affected using the lists functions on the “Paragraph” section.

A Quick Note on AutoCorrect

Word will also automatically start a list for you if it thinks it detects that you’re trying to create one.
For example, let’s say you type something “1. Don’t Mess with Texas!” and then you hit “return.” Word will automatically indent that statement as soon as you press the space button after the “1.”
  1. Don’t Mess with Texas!
  2. We have the best BBQ!
When you hit return, it will automatically indent the line and number is (2, 3, 4, etc.).
Some people might find this behavior annoying and may simply want to create lists using the provided buttons. In such a case, you can turn off automatic lists in the options. Go to the “Options” on the “File” tab and choose “Proofing.”
Then click “AutoCorrect Options” and choose the “AutoFormat as You Go.” You can see that there’s a number of different stuff you can disable. In this case, you can turn off number lists and/or bulleted ones.
While you’re in the “AutoCorrect” options, you’d be well to check out the “AutoFormat” options. Feel free to turn stuff off if it bugs you.

Bulleted lists

You can quickly create bulleted lists by selecting the text you want clicking the “Bullets” button. Bullets will be placed at the head of each line after a line break.

Question: How to adding header and footer in MS-Word?

Answer:

Insert a predefined header or footer

·         On the Insert tab, in the Header & Footer group, click Header or Footer.
·         Click the header or footer design that you want.

A custom header or footer

·         On the Insert tab, in the Header & Footer group, click Header or Footer.
·         Click Edit Header or Edit Footer.
·         Type text or insert graphics and other content by using the options in the Insert group on the Design tab, under the Header & Footer Tools tab.

Question: How to add and format page number in MS-Word?

Answer:

Create a header or footer that contains only the page number
  • On the Insert tab, in the Header & Footer group, click Page Number.
  • Click Top of Page or Bottom of Page, depending on where you want page numbers to appear in your document.
  • Choose a page number design from the gallery of designs.
Question: How to check spelling and grammar in MS-Word?

Answer:

To run a spelling and grammar check:


·         Go to the Review tab.
·         Click on the Spelling & Grammar command.
·         The Spelling and Grammar dialog box will open. For each error in your document, Word will try to offer one or more suggestions. You can select a suggestion and click Change to correct the error.

Question: How to using use subscript and superscript in MS-Word?

Answer: Create superscript or subscript text or numbers using keyboard shortcuts. To make text appear slightly above (superscript) or below (subscript) your regular text, use these keyboard shortcuts: For superscript, select the text or number that you want, and then press Ctrl, Shift, and the Plus sign (+) at the same time.

Question: How to inserting symbols in MS-Word?

Answer:

Insert a symbol
  1. Click where you want to insert the symbol.
  2. On the Insert tab, in the Symbols group, click Symbol.
  3. Do one of the following:
    • Click the symbol that you want in the drop-down list.
    • If the symbol that you want to insert is not in the list, click More Symbols. In the Font box, click the font that you want, click the symbol that you want to insert, and then click Insert.
Note   If you are using an expanded font, such as Arial or Times New Roman, the Subset list appears. Use this list to choose from an extended list of language characters, including Greek and Russian (Cyrillic), if available.
  1. Click Close.
Question: How to Print Preview, Printing a document in MS-Word?

Answer:

Print preview automatically displays when you click on the Print tab in the backstage view. Whenever you make a change to a print-related setting, the preview is automatically updated.
1.      Click the File tab, and then click Print.
2.      A preview of your document automatically appears. To view each page, click the arrows below the preview.

Question: How to do Page Setting in MS-Word?

Answer: Change the default margins. You can change the default margins that Microsoft Office Word uses for all new blank documents. After you select a new margin for the document, click Margins in the Page Setup group again, and then click Custom Margins. In the Page Setup dialog box, click Default.

Question: How to do Bullets and Numbering in MS-Word?

Answer:

To add bullets or numbering to a list of existing text items, follow these steps:
  1. Start Word, and then open your document.
  2. Select the list items to which you want to add bullets or numbering.
  3. On the Formatting toolbar, do one of the following: Click the Bullets button if you want to add bullets.
Question: How to do Borders and Shading in MS-Word?

Answer: To add shading, select the text or table cells that you want to shade, or just click in a paragraph or table, and then select Format > Borders and Shading from the menu. Click the Shading tab. Here you can choose a fill color and a pattern. You can also choose a color for the pattern.

Question: How to Format Painter/Paintbrush in MS-Word?

Answer: To copy text formatting, select a portion of a paragraph. To copy text and paragraph formatting, select all of a paragraph, including the paragraph mark. Click Home, and in the Clipboard group, click Format Painter. After the pointer changes to a paintbrush icon, select the text or graphic that you want to format.

Question: How to Find and Replace in MS-Word?

Answer: Find text
  1. On the Home tab, in the Editing group, click Find.
  2. In the Find what box, type the text that you want to search for.
  3. Do one of the following: To find each instance of a word or phrase, click Find Next. To find all instances of a specific word or phrase at one time, click Find All, and then click Main Document.
Question: How to Inserting Tables In MS-Word?

Answer: Design your own table
  1. Click Insert > Table > Draw Table. The pointer changes to a pencil.
  2. Draw a rectangle to make the table's borders. Then draw lines for columns and rows inside the rectangle.
  3. To erase a line, click the Table Tools Layout tab, click Eraser, and then click the line that you want to erase.
Add a cell
  1. Click in a cell that is to the right of or above where you want to insert a cell.
  2. Under Table Tools, on the Layout tab, click the Rows & Columns Dialog Box Launcher.
  3. Click one of the following options.
Click
To
Shift cells right
Insert a cell and move all other cells in that row to the right.
Shift cells down
Insert a cell and move the existing cells down one row. A new row is added at the bottom of the table.
Insert entire row
Insert a row above the cell that you clicked in.
Insert entire column
Insert a column to the left of the cell that you clicked in.

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