Question:
Understanding the concept of Slide Shows in MS-PowerPoint?
Answer: A slide show
is a presentation of a series of still images on a projection screen or
electronic display device, typically in a prearranged sequence. Each image is
usually displayed for at least a few seconds, and sometimes for several
minutes, before it is replaced by the next image.
Question:
Write Basic elements of a slide in MS-PowerPoint?
Answer:
PowerPoint is a multi-media platform
that incorporates elements of written, audio, video, and graphical
communication.
Question: Write Different types of
Slide Layouts in MS-PowerPoint?
Answer: Slide layouts define
containers, positioning, and formatting for all of the content that appears on
a slide.
Standard
layouts
The standard, built-in layouts
available in Office PowerPoint 2007 are similar to those available in PowerPoint
2003 and earlier versions.
When you open a blank presentation
in PowerPoint, the default layout called Title Slide (shown below)
appears, but there are other standard layouts that you can apply and use.
Custom
layouts
You can create reusable custom
layouts that specify the number, size, and location of placeholders, background
content, theme colors, fonts, and effects, and optional slide and placeholder
level properties.
Types of text and object-based
placeholders that you can add to build your custom layout include:
- Content
- Text
- Pictures
- SmartArt graphics
- Charts
- Tables
- Diagrams
- Media
- Movies
- Sound
Question: How to Creating and saving a Presentation?
Answer: Create a PowerPoint template
To begin creating the template that you'll use in your presentation, do the following:
1. Open
a blank presentation, and then on the View tab, in the Master Views
group, click Slide Master.
1. Slide master
2. Associated layouts
2. To
customize the slide master and associated layouts, do one or more of the
following:
o
To remove an unwanted, default placeholder from
a layout, in the slide thumbnail pane, click the slide layout that contains the
placeholder, click the border of the placeholder in the presentation window,
and then press DELETE.
o
To add a text placeholder, in the slide
thumbnail pane, click the slide layout that you want to contain the
placeholder, and then do the following:
i.
On the Slide Master tab, in the Master Layout
group, click Insert Placeholder, and then click Text.
ii.
Click a location on the slide master, and then drag to
draw the placeholder.
iii.
Type descriptive text that prompts the users of your
template to enter specific information. To add custom prompt text, see Add a
text placeholder with custom prompt text.
o
To add other types of placeholders that contain
content such as pictures, clip art, screen shots, SmartArt graphics, charts,
movies, sounds, and tables, on the Slide Master tab, in the Master
Layout group, click Insert Placeholder, and then click the type of
placeholder that you want to add.
o
To add character by using color and a
background, do one of the following:
i.
To apply a theme (to include color, formatting,
effects, in a layout) to your presentation, on the Slide Master tab, in
the Edit Theme group, click Themes, and then select a theme.
ii.
To change the background, on the Slide Master
tab, in the Background group, click Background Styles, and then
select a background.
o
To set the page orientation for all of the
slides in your presentation, on the Slide Master tab, in the Page
Setup group, click Slide Orientation, and then click either Portrait
or Landscape.
Save your presentation as a PowerPoint template (.potx)
1. To
save your template, click the File tab, and then click Save As.
2. In
the File name box, type a file name, or do nothing to accept the
suggested file name.
3. In
the Save as type list, click PowerPoint Template (.potx), and
then click Save.
4. If
you need assistance applying your new template to a presentation, see Apply a
template to your presentation.
Question: Write Different views of a slide: Normal view, Slide Sorter view and Slide Show?
Answer: Overview of PowerPoint Views
The views in Microsoft PowerPoint
2010 that you can use to edit, print, and deliver your presentations are as
follows:
- Normal view
- Slide Sorter view
- Notes Page view
- Slide Show view (which includes Presenter view)
- Reading view
- Master views: Slide, Handout, and Notes
As the screen capture below shows,
you can find PowerPoint views in two places:
- On the View tab, in the Presentations Views and Master Views groups.
- On an easy to use bar at the bottom of the PowerPoint Window where the main views (Normal, Slide Sorter, Reading, and Slide Show) are available.
Question:
How to Edit and Format a slide: Background and Watermark?
Answer: Use a picture as a slide background
1. Click
the slide that you want to add a background picture to.
2. On
the Design tab, in the Background group, click Background
Styles, and then click Format Background.
3. Click
Fill, and then click Picture or texture fill.
4. Do
one of the following:
o
To insert a picture from a file, click File,
and then locate and double-click the picture that you want to insert.
o
To paste a picture that you copied, click Clipboard.
o
To use clip art as a background picture, click Clip
Art, and then in the Search text box, type a word or phrase that
describes the clip that you want, or type all or part of the file name of the
clip.
ClipArtDeprecation_2007-2010
5. Do
one of the following:
o
To use the picture as a background for the
slides that you selected, click Close.
o
To use the picture as a background for all of
the slides in your presentation, click Apply to All.
Use a picture as a watermark
1. Click
the slide that you want to add a watermark to.
2. On
the Insert tab, in the Illustrations group, do one of the
following.
3. To
adjust the size of the picture or clip art, right-click the picture or clip art
on the slide, and then click Size and Position on the shortcut menu.
4. On
the Size tab, under Scale, increase or decrease the settings in
the Height and Width boxes.
5. To
move the picture or clip art on the slide, click the Position tab, and
then enter the settings for the positions that you want in the Horizontal
and Vertical boxes.
6. Under
Picture Tools, on the Format tab, in the Adjust group,
click Recolor, and then under Light Variations, click the color
fade that you want.
7. Under
Picture Tools, on the Format tab, in the Adjust group,
click Brightness, and then click the brightness percentage that you
want.
8. When
you finish editing and positioning the watermark and are satisfied with its
appearance, to send the watermark to the back of the slide, under Picture
Tools, on the Format tab, in the Arrange group, click Send
to Back.
Question: How
to add headers and footers in MS-PowerPoint?
Answer:
Add a header, footer, or both to a handout or notes page
1. On
the Insert tab, in the Text group, click Header & Footer.
2. In
the Header and Footer dialog box, on the Notes and Handouts tab,
select the Header or Footer check box, or both, and then type the
text that you want to appear in the center top (header) or center bottom
(footer) of each notes page or handout.
3. Click
Apply to all.
Question: How to numbering Slides in MS-PowerPoint?
Answer: Add slide or page numbers
- On the View tab, in the Presentation Views group, click Normal, and then on the pane that contains the Outline and Slides tabs, click the first slide thumbnail in your presentation.
- On the Insert tab, in the Text group, click Slide Number.
- In the Header and Footer dialog box, do one of the following:
- If you want to add slide numbers, click the Slide tab, and then select the Slide number check box.
- If you want to add page numbers to notes or handouts, click the Notes and Handouts tab, and then select the Page number check box.
- If you want to add page numbers to all of the slides, notes pages, or handouts in your presentation, click Apply to All.
Add
the date and time
- On the View tab, in the Presentation Views group, click Normal, and then on the pane that contains the Outline and Slides tabs, click the first slide thumbnail in your presentation.
- On the Insert tab, in the Text group, click Date & Time.
- In the Header and Footer dialog box, do one of the following:
- If you want to add the date and time to your slides, click the Slide tab.
- If you want to add the date and time to your notes pages or handouts, click the Notes and Handouts tab.
- Select the Date and time check box, and then do one of the following:
- If you want to set the date and time to a specific date, click Fixed, and then in the fixed box, type in the date that you want.
Note
By setting the date on
your presentation so that it is fixed, you can easily keep track of the
last time you made changes to it.
- If you want to specify that the date and time updates to reflect the current date and time each time you open or print the presentation, click Update automatically, and then select the date and time format that you want.
- If you want to add the date and time to all of the slides, notes pages, or handouts in your presentation, click Apply to All.
Answer: Set printing options and then print your slides or handouts
To set your printing options (including number of copies, printer, slides to print, number of slides per page, color options, and more) and then print your slides, do the following:
1. Click
the File tab.
2. Click
Print, and then under Print, in the Copies box, enter the
number of copies that you want to print.
3. Under
Printer, select the printer that you want to use.
o
Tip If
you want to print in color, be sure to select a color printer.
4. Under
Settings, do one of the following:
o
To print all slides, click Print All Slides.
o
To print one or more slides that you selected,
click Print Selection.
§ Tip
To select multiple slides to print, click the File
tab, and then in Normal view, in the left-hand pane that contains the Outline
and Slides tabs, click the Slides tab, and then press and hold CTRL
while you select the slides that you want.
o
To print only the slide that is currently
displayed, click Print Current Slide.
o
To print specific slides by number, click Custom
Range, and then enter a list of individual slides, a range, or both. Use
commas to separate the numbers and no spaces, for example, 1,3,5-12.
o
Click the Print on Both Sides list, and
then choose whether you want to print on one or both sides of the page.
o
Click the Collated list, and then choose
whether you want your slides to print collated or uncollected.
o
Click the Full Page Slides list, and then
do the following:
§ To
click one slide on a full page, under Print Layout, click Full Page
Slides.
§ To
click one or multiple slides per page in handout format, under Handouts,
click the number of slides you want per page, and whether you want them to
appear in order vertically or horizontally.
§ Note
When you want to create more complex handouts than
what you can create in PowerPoint, you can print your handouts in Microsoft
Word 2010. For more information, see Send PowerPoint handouts to
Word for printing.
§ To
print a thin border around your slides, select Frame Slides.
§ Tip
Click it again to deselect it and prevent a border
from printing.
§ To
print your slides on the paper that you selected for your printer, click Scale
to Fit Paper.
§ To
increase resolution, blend transparent graphics, and print soft shadows in your
print job, click High quality.
§ Tip
When you print in high quality, it may take longer
for your presentation to print. To prevent a possible decrease in your
computer's performance, clear the High quality selection after you
finish printing.
o
Click the Color list, and then click one
of the following:
§ Color
This option prints in color to a color printer.
§ Note
§ To
prevent a color background from printing, do one of the following:
§ Print
your slides in grayscale. See Grayscale below for more information.
§ Remove
color backgrounds from your presentation. On the Design tab, in the Background
group, click Background Styles, and then select Style 1.
§ Grayscale This
option prints images that contain variations of gray tones between black and
white. Background fills are printed as white, so that the text will be more
legible. (Sometimes grayscale appears the same as Pure Black and White.)
§ Pure
Black and White This option prints the handout
without gray fills.
5. To
include or change headers and footers, click the Edit Header and Footer
link, and then make your selections in the Header and Footer dialog box
that appears.
6. Click
Print.
Question: How to Inserting pictures from files in MS-PowerPoint?
Answer:
Insert clip art
1. On
the Insert tab, in the Illustrations group, click Clip Art.
2. In
the Clip Art task pane, in the Search for text box, enter the
type of clip art or picture you're looking for.
3. Click
Go.
4. In
the list of results, click the clip art to insert it.
Insert
a picture from a file
- Click where you want to insert the picture.
- On the Insert tab, in the Illustrations group, click Picture.
- Locate the picture that you want to insert, and then double-click it.
Question: How to add Animating pictures and Text with Sound Effects?
Answer:
Add a sound to an animation
You must have previously added an animation effect to the text or object before adding a sound to the animation.
1. Click
the slide that contains the animation effect to which you want to add a sound.
2. On
the Animations tab, in the Animations group, click Custom
Animation.
3. In
the Custom Animation task pane, click the arrow to the right of the
animation effect in the Custom Animation list, and then click Effect
Options.
4. On
the Effect tab, under Enhancements, click the arrow in the Sound
list, and then do one of the following:
o
To add a sound from the list, click a sound.
o
To add a sound from a file, click Other Sound,
and then locate the sound file that you want to use.
Emphasize a hyperlink with a sound
1. Select
the hyperlink.
2. On
the Insert tab, in the Links group, click Action.
3. Do
one of the following:
o
To apply the action settings after the hyperlink
is clicked, click the Mouse Click tab.
o
To apply the action settings when the pointer is
resting on the hyperlink, click the Mouse over tab.
4. Select
the Play sound check box, and then click the sound that you want to
play.
Answer: Add animation to a Text
To add an animation effect to an
object, do the following:
- Select the object that you want to animate.
- On the Animations tab, in the Animation group, click the more buttons, and then select the animation effect that you want.
Answer:
Rehearse
and time the delivery of a presentation
- On the Slide Show tab, in the Set Up group, click Rehearse Timings.
The Rehearsal
toolbar appears, and the Slide Time box begins timing the
presentation.
The
Rehearsal toolbar
1.
Next (advance to next slide)
2.
Pause
3.
Slide Time
4.
Repeat
5.
Total time for presentation
- While you time your presentation, do one or more of the following on the Rehearsal toolbar:
- To move to the next slide, click next.
- To temporarily stop recording the time, click Pause.
- To restart recording the time after pausing, click Pause.
- To restart recording the time for the current slide, click Repeat.
- After you set the time for the last slide, a message box displays the total time for the presentation and prompts you to do one of the following:
- To keep the recorded slide timings, click yes.
- To discard the recorded slide timings, click no.
Slide Sorter
view appears and displays the time of each slide in your presentation.
Question: How to Ungrouping and Grouping Objects (like text, picture)?
Answer:
Group shapes or objects
1. Select
the shapes or other objects that you want to group.
To select multiple objects, such as pictures,
shapes, or other objects, hold CTRL and click each object that you want. For
more information about selecting shapes.
2.
Under Drawing Tools, on the Format tab,
in the Arrange group, click Group, and then click Group.
Group
pictures
- Select the pictures that you want to group.
To select
multiple objects, such as pictures, shapes, or other objects, hold CTRL and
click each object that you want. For more information about selecting pictures,
2.
Under
Picture Tools, on the Format tab, in the Arrange group, click
Group.
Ungroup
shapes, pictures, or objects
To ungroup a group of shapes,
pictures, or other objects (for example, if you want to move a group but leave
one shape behind or make extensive changes to one shape without changing the
other shapes), do the following:
- Select the group that you want to ungroup.
- Do one of the following:
- To ungroup shapes or other objects, under Drawing
Tools, on the Format tab, in the Arrange group, click Group,
and then click Ungroup.
- To ungroup pictures, under Picture Tools, on the Format tab, in the Arrange group, click Ungroup.
- If you do not see the Drawing Tools, Picture Tools, or Format tabs, make sure that you selected a group of shapes, pictures, or other objects.
